Document Management

Executive Summary

Organizations have been trying to become paperless office for more than decade now and somehow that dream still remains unfulfilled. Having right kind of document management system doesn't only depend on technical expertise of the team working on customizing it but also needs lot of input from business point of view. Lot of documents scattered around in different versions leads to various risks including information security risks, wasted efforts (duplication of work), loss of traceability and of course higher operation costs. This generally leads to increase in transaction cost and transaction time. To address these very concerns and automate management of documents DMS solutions are the best alternative.

Business Benefits
Provides substantial competitive edge to organisation: The reduced time-to-market will improve the impression to external recipient and provides a competitive edge over your competitors
Preserve Intellectual Capital of An Organisation: The information will no longer be locked away with specific individuals and can be easily shared across departments and physical locations increasing the value of that information to the organisation.
Improved Regulatory Compliance: The risk of non conformance leading to fines etc when an audit takes place is reduced and in most cases removed.
A combination of archiving, security control, disaster recover etc ensure that an organisation is able to authenticate the validity of information stored and demonstrate compliance with regulations and requirements.
Internal Team Benefits
Flexible Retrieval: Less time will be spent locating the documents as they can be retrieved without leaving a desk.
Reduced Storage: The cost of commercial property and the need to store documentation for e.g. retrieval, regulatory compliance means that document management system can greatly reduce the amount of prime storage space required by paper.
Improved, faster and more flexible search: Document Management Systems can retrieve files by any word or phrase in the document - known as full text search - a capability that is impossible with paper. A DMS can also apply documents to be classified and stored in more than one way something which is not possible with paper
Controlled and Improved Document distribution: It easy to share documents electronically with colleagues and clients over a network, by email or via the Web in a controlled manner. This provides a cost saving by reducing the overheads associated with paper based document distribution, such as printing and postage and removes the typical delay associated with providing hard copy information.
Improved Security: DMS can provide better, more flexible control over sensitive documents. DMS solution allow access to documents to be controlled at the folder and/or document level for different groups and individuals
Disaster Recovery: A DMS provides an easy way to back-up documents for offsite storage
End Customer Benefits
Improved customer service and satisfaction: Reduced response times, a more professional response, a more accurate response ensuring high customer satisfaction
Why QLogy

QLogy team of business domain experts and technical experts can design right solution for you to help you take subtle steps towards becoming a paperless office.

Addressing Pressing Issues
Main issue of document storage, secure access, electronic retrieval with much emphasis on paperless organisation is addressed using solutions we will provide for your requirements
Next Steps

For enhanced management of documents in your organisation using DMS contact us at


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